(Lifelong Learning Programme, the Education, Audiovisual and Culture
Executive Agency, the Commission of the European Union)

Information for Speakers

Organizers kindly ask each speaker to be already present in the session hall 15 minutes before the beginning of his session.

The time allocated for each presentation is 10 – 15 minutes, followed by 5 minutes for discussion.

Please, follow strictly the instructions of the Chairman, especially with regard to the time allotted to the speech: do not go over the time limit (your lecture time includes 5 min discussion).

Remember to speak directly into the microphone.

You will find a laser pointer on the lectern to help you pointing out your slides if necessary. Please do not leave with it!

Once the presentation is launched you will advance your own slides using the control on the lectern.

All conference rooms will be equipped with a computer projection system (LCD projector and PC with Windows 7, Microsoft Office, Windows Media Player and Adobe Acrobat reader). Speakers are required to allow adequate time prior to their session to load and check their presentations on the designated computer. A local staff member will be available to help. In addition speakers are required to meet with their session chairpersons in the scheduled conference room at least 10 minutes before the beginning of the session.

All speakers are kindly asked to verify in the online programme the time of their presentation has not changed.

The Organisers request that speakers do not plan on connecting their laptop to the Conference centre projector.

Format – Presentation

Only presentations for PC’s (Windows XP/Win7) and PC’s compatible (to avoid problems of compatibility between PC’s and MAC, please use commune fonts to both PC’s and MAC) will be accepted.

Please prepare your presentation using Power Point 2003, 2007 or 2010

If you have pictures, they must be under the following format: JPEG, PNG, GIF.

If you have video files attached to your power point presentation, they must be in the following format: MPEG, AVI or WMV, using standard common codecs.

When saving your final presentation to CD or USB stick, do not forget to MAKE SURE TO INCLUDE YOUR VIDEO FILES if any and all links to these multimedia files.

Your file must be handed over to the personnel of the Speakers’ preview room either on a CD or a memory stick, as far in advance as possible and TWO HOURS BEFORE the beginning of each session AT THE LATEST. (The presentation for an early morning session should be handed over the evening before).

Alternatively, the files can be sent to the Conference secretariat in advance by email no later than Monday, April 17.

The official languages of the Conference are English and Russian.